For conference & trade show organizers
A conference is a hundredmoving vendors.
Venue, AV, catering, rigging, registration, talent — across three days and four rooms. ConnecXit holds the whole map so you can work the exceptions.
Free plan, no credit card required.
What you get
- Multi-vendor sourcing
- Run sheets
- Room-by-room logistics
- Escrowed payouts
What breaks at conference scale
A wedding has one timeline. A three-day conference has one per room, and they all depend on each other.
Today
With ConnecXit
TodayA dozen vendor categories, each sourced in its own thread and its own spreadsheet.
With ConnecXitOne event record holds every category, with discovery, quotes and status in the same place.
TodayRebuilding the run sheet every time a session or a room moves.
With ConnecXitGenerate the task list and timeline from the event, then adjust the delta rather than the document.
TodayLoad-in windows agreed by phone and remembered by whoever took the call.
With ConnecXitEvery vendor call and message is summarised in writing on the event record.
TodayPaying twelve vendors on twelve terms after the show closes.
With ConnecXitDeposits and balances run through Stripe escrow, with payouts settling to each vendor directly.
Coordination that survives day two
Sourcing across categories
Find AV, catering, staging, staffing and talent from one brief, each ranked against the show you are actually running.
Generated run sheets
Produce a full task list and timeline for a multi-day programme, with deadlines and named owners.
One thread per vendor
In-app messaging keeps load-in times, riders and changes attached to the vendor and the event, not a personal inbox.
An assistant that knows the show
Ask the AI what is unbooked, what is outstanding, or what a change to Tuesday breaks — against live event data.
Payments at volume
Collect from sponsors and clients into escrow, and pay every vendor through Stripe Connect on the same rails.
A production team, not a person
Add producers, stage managers and coordinators as collaborators with the events they run.
Your AI works the phones.
Confirming twelve vendors for a load-in window is a day of calls. ConnecXit places them, asks your questions, and writes the answers back to the event.
- Confirms availability, minimums and access windows before you commit the schedule
- Runs outreach by voice, SMS and email so a silent vendor is not a blocked room
- Returns a structured summary of every call, on the record
Before you start
Can it handle a multi-day, multi-room programme?
Yes. Tasks and timelines are generated per event and can carry the full programme, with deadlines and ownership for each vendor and room.
How do sponsors or clients sign off?
Through a private portal link — they review and approve the proposal without a ConnecXit account, and the approval is recorded against it.
What happens when a vendor drops out?
Re-run discovery for that category against the same brief. The AI ranks replacements on fit and availability rather than making you start the search again.
Which plan fits a conference team?
Pro at $29.99 a month covers unlimited events, proposals and AI usage with ten collaborators. Enterprise removes the collaborator limit and adds SLAs and custom contracts.
Hold the whole show in one place.
Start free on a single event and scale up when the programme does.
Start freePlanning something else?